Do Corporate Paralegals Need Entity Management Software?

Corporate paralegals assist others in their profession with basic tasks, including research, filing, and consultations. They visit law libraries and conduct online research to identify relevant legal decisions and statutes. The role of a paralegal is to help the legal professionals that employ them dig into the underlying issues of a case.

The day-to-day activities of a corporate paralegal can involve many diverse tasks, making them difficult to manage. When corporate paralegals need to organize their workload, they use entity management software to keep track of people, shareholders, and investment capital. 

Navigating the complex framework of legal and corporate law is the primary activity for corporate paralegals. Entity management software helps automate this process with management, coordination, tracking, and maintenance of legal operations. 

Managing and Filing Corporate Records and Documents

A big part of a corporate paralegal’s job is managing and filing important records and documents for their firm. Drafting, filing, research, and analysis mean tedious hours pouring over batches of information to ensure everything is correct. 

By understanding the power of entity management, corporate paralegals and lawyers are better equipped to succeed.

Preparation, organization, and tracking allow corporate paralegals to better manage important data. With entity management software, records and documents can be quickly and efficiently stored, backed up, searched, and accessed, creating a flexible framework for legal practice.

Coordinating Internal and External Signatures

Corporate paralegals serve an important function by sitting in meetings, taking notes, and ensuring all internal and external deals are finalized. They ensure there’s legal consent for all transactions and that committee approval is given for all corporate filings. 

In larger firms, this can become a daunting process, requiring the coordination of various departments, individuals, and outside interests to process and execute scheduled tasks.

The use of entity management software for organizing, communicating, and finalizing internal and external signatures provides corporate paralegals with a means to operate more efficiently by saving vital resources, time, and energy. Contract management, virtual meetings, and the use of e-signatures ensure important decisions and agreements can go off without a hitch.

Tracking Financial Spreadsheets and Summaries

Many corporate paralegals must work with finances, which means tracking and reviewing countless financial documents, spreadsheets, and summaries. 

In such cases, understanding business law is vital for overseeing and advising clients. This means protecting the rights of stakeholders, resolving disputes, and working with government agencies.

Corporate paralegals use entity management software to draft shareholder decisions, produce financial reports, and review employee contracts. It allows them to establish trademarks and patents while keeping track of internal acquisitions and mergers. 

With these tools, corporate paralegals are better equipped to manage business entities across different locations, reduce financial penalties, and pay taxes.

Maintaining Risk and Compliance

Adherence to policies, practices, and procedures is crucial to risk management within corporations. The role of a paralegal is often to help control external and internal risk factors while abiding by external shareholders and regulatory bodies. 

Assessing risk and enforcing compliance are difficult practices. No matter how much an organization invests in risk and compliance measures, there will always be some form of unavoidable exposure.

Entity management software provides a tool for reducing potential risks and ensuring measures for compliance are adopted across the organization. Governance of rules, laws, and regulations can be integrated into defined systems. 

Corporate legal departments and compliance professionals adopt entity management software for scheduling compliance assessments and maintaining proper recordkeeping.

Using Entity Management Software 

Entity management tools and software offer paralegals a powerful solution for managing their day. Entity management systems allow corporate paralegals to work within a centralized system that limits complications and reinforces good practice. 

Rather than using old spreadsheets and software, entity management software gives users the ability to automate their workflows and communicate more effectively. By integrating employees, internal processes, and document management, entity management software gives corporate paralegals a better way to get through their day.

Want to Learn More?

Want to learn more about the critical role entity management software plays in day-to-day operations for a corporate paralegal? Download our latest eBook here.

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"Very easy to use, modern interface, excellent support. Athennian has an amazing conversion team. They helped us migrate all of our data and the training was very good."

Megan W, Director

“When we were reviewing other entity management systems on the market, in some cases, we were not comparing apples to apples. But with Athennian, there was really no comparison. The paralegals were so excited to come on board.”

Linda Escobar, Senior Paralegal

"There are so many things I like about this program, but the one thing that really stands out is the user friendly interface. The program is fast and allows me to enter corporate information very quickly and efficiently. I would also like to note that Athennian provides the most the fantastic customer service."

Kelly R, Corporate Law Clerk