KMSC Law  Case Study: Data Migration to a Cloud PlatformAfter working with an outdated database that required cumbersome and manual processes, KMSC Law LLP decided to upgrade to the cloud, and reap the benefits of modern technology. Discover how Athennian supported KMSC Law LLP in their migration from ALF.

Introduction

• KMSC Law LLP has been proudly serving the Peace region, northern Alberta and BC for nearly 100 years. 
• KMSC Law LLP has offices in Grande Prairie, Spirit River, Fairview and Edmonton.
• The paralegal team at KMSC Law have been Athennian users since June, 2020. 
  
  

Challenge

The KMSC Law LLP paralegal team found it challenging to coordinate and manage their workload using the outdated functionality of their previous entity management system, ALF. 

Even though ALF is advertised as a “digital solution”, the paralegal team at KMSC Law reported that they still had to use lots of paper to effectively manage and store documents. This process was counterintuitive, and they required a more modern and user-friendly solution. 

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Goals

✅ Transition to an entity management workspace that eliminates cumbersome processes and facilitates effective data management.

✅ Upgrade to a modern, cloud-based platform to reduce paper requirements and improve accessibility for remote team members.  

✅ Increase efficiency and save time through modern integrations and functionality such as e-filing and DocuSign. 

Action

When the COVID-19 pandemic impacted businesses in early 2020, the team at KMSC Law LLP needed to quickly adapt to new remote work requirements. The Athennian Delivery Success Team supported KMSC Law in migrating their data to our cloud-based platform. This allowed the KMSC paralegal team to effectively collaborate and share information despite lockdown restrictions. 

“With COVID, we all had to start working remotely, so we’re so glad we had Athennian. We wouldn’t have been able to work so well from home without this platform.” - Lisa Larson, Paralegal, KMSC Law LLP

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KMSC Law dedicated one paralegal resource from their team to support the data migration. Athennian’s Delivery Team are experts at data migration, but KMSC Law is the expert of their own data. The migration went smoothly, and KMSC Law’s ALF cards were transferred over appropriately and efficiently using Athennian’s drag-and-drop ALF card import tool. 

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“We used so much paper with ALF, and having the program on our office computer was so much harder. In order to get signatures with ALF, we had to print out all the documents, put them in a folder and envelope, mail it out, wait for it to come back, scan it, upload it, and file it. With Athennian, it’s much faster to login, get signatures through DocuSign, and upload everything to the virtual minute book.” - Lisa Larson, Paralegal, KMSC Law LLP

After the migration was complete, Athennian provided in depth training to this law firm and their paralegal team to ensure a smooth transition and manage change. 

Result

After migrating from ALF to Athennian’s cloud, the KMSC Law paralegal team now has an entity management platform that is intuitive and saves them time. 

Lisa Larson, Paralegal, stated that the migration process was smooth and she felt supported by the Athennian team when it came to new feature requests and product training. Athennian’s DocuSign integration was a priority for this team - now, they can get documents signed faster and monitor their status without leaving the platform. 

“To anyone who is upgrading to Athennian from ALF - the process is not bad at all. Our team was scared at first to learn a whole new system, but we’re catching on pretty fast. It’s easy to navigate Athennian. I am mostly focused on annual returns, so I find that functionality very intuitive.” - Lisa Larson, Paralegal, KMSC Law LLP

After dedicating over 120 hours in the Athennian workspace in 2020, Lisa was named our Super User of the Year! Lisa feels that Athennian is living up to the mission of ‘giving paralegals superpowers’ by supporting paralegal teams and ensuring they have a voice in the tools and technology they use every single day.

Why Athennian

Athennian is committed to identifying and delivering product enhancements based on user feedback through our Feedback Center and In-App Live Chat. As an example, Lisa reported that her favorite recent feature is the ability to copy and paste email addresses in bulk for annual returns. Previously, she was required to copy and paste each individual email for every director and shareholder, which could be hundreds each month.

“I’m so happy with this feature. I just go in and click, and I can move on. I don’t have to reopen, copy, paste, close, go back. It’s the little details that impact your day, and Athennian pays close attention.” - Lisa Larson, Paralegal, KMSC Law LLP

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